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Procedure to access the LaThuile, the Opened, and the Free Fair-Use FLUXNET datasets:

1. Three different datasets are available for scientific FLUXNET synthesis publications:

1.    LaThuile dataset - available only to data contributors (data policy)

2.    Opened Access dataset - available also to the whole scientific community (data policy)  

3.    Free Fair-Use dataset – available to the whole scientific community (data policy)

2. As described in the data policy, to access the LaThuile or the Opened dataset a proposal needs to be submitted (template available here - choose cancel if asked for authentication). All the interested people can submit one or more proposals following the procedure explained below.  To access the Free Fair-Use dataset, interested people need only to register for an account at fluxdata.org and follow the Free Fair-Use data policy.

3. A proposal needs to be based on a multi-site synthesis idea: no papers based on one or very few sites are possible in the context of Fluxnet synthesis activity. These papers should be organized and discussed directly with the PIs. Also for this work standardized datasets created for the Fluxnet database may be used.

4. A proposal should contain: Paper title, short outline (what do you want to look at and how), list of initial coordinator and proposing group, CVs of initial coordinator and proposing group, sites that initially would be involved (also generally like “all the forest sites” or “all the Boreal sites defined as….”) and rules that will be applied for co-authorship.

5. In the proposal indicate if the request is for analysis of the LaThuile dataset or for the Opened dataset.

6. Proposals can be submitted at any time via e-mail to the Scientific Moderation Committee (SMC)* only at this address: Lathuile_synthesis_sc@sws1.ornl.gov  . The email must contain the three documents required (outline, CV and co-authorship rules).

7. The SMC will:

a. submit an application to use the data to the regional network coordinators 

b. both the SMC and the network coordinators will check for overlaps and synergies with ongoing activities. If an overlap is found the two paper coordinators will be put in contact to find a solution (merge the activities, find how to differentiate…). ONLY, if conflicts between paper coordinators cannot be resolved by themselves, the SMC will give a strong advice on this issue. Although it is difficult to define analytically on which basis the SMC will decide about the advice, the number of proposals received from the coordinator (giving preferences to the people that don’t have other proposals active) and the contribution to the dataset (giving preference to more substantial contribution) will be considerations.

 c. when approved, the proposal topic will be posted on the webpage with outline and contact and an email will be sent to all data providers involved (flux data and also spatial data) to give input and participate

8. Scientific communication will be then between lead authors and co-authors (data providers and the SMC should also be kept in the e-mails that discuss the topic, circulate drafts etc.)

9. The FLUXNET dataset usage policy is posted in the Terms of Reference (ToR) document on the "Dataset Information" page.  As indicated in the ToR, proposal coordinators and their approved collaborators have full access to the dataset for use to perform approved synthesis activities. The data can NOT be shared except with approved collaborators.  To add a collaborator to a proposal, the coordinator of the proposal must send the CV of the collaborator to the steering committee (Lathuile_synthesis_sc@lists.ornl.gov) for approval.  A two page abbreviated CV or a full CV can be submitted. Approval typically takes about two weeks.  If a collaborator has been approved, they can be given access to the data. This procedure applies to all contributors including data providers joining proposal teams and students in the laboratories of primary authors.

SMC = * D. Baldocchi, J. Chen, B. Law, H. Margolis, D. Papale, M. Reichstein, C. von Randow